OFCCP requires federal contractors to retain records of all activities it undertakes to comply with the Section 503 requirements for three (3) years. This is important because OFCCP wants to see trends and will be reviewing the data during a “snapshot” of time. This includes, among others:
a. the voluntary self-identification forms completed by applicants and employees;
b. evidence of outreach efforts undertaken by the contractor; and,
c. documentation showing that the contractor is assessing its outreach and recruitment efforts on an annual basis to gauge the effectiveness of its efforts, as well as the results of that assessment.
For more information on this, refer to question 20, on the OFCCP FAQ’s
and sections f(4) Recordkeeping Obligation and (k) Data Collection Analysis in the Section 503 regulations.